Program Associate Consultancy

Job Announcement

For External Use

Location: The Dominican Republic

Group/Practice/Unit: Education

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

Provide support to the SHE’s GREAT! Program, in areas of administration, compliance, participant and partner engagement, stakeholder communication, research, internal and external report preparation, and logistics management for travel and/or events.

The Program Associate Consultancy will be a critical and valued member of the SHE’s GREAT! team providing backstopping support to a variety of program activities including but not limited to: support in procuring venues, resources; support in managing contracts with partners and consultants; processing payments for partners and consultants; monitoring, evaluation and learning; and program finances and reporting.

Carry out additional duties and tasks to meet the needs of the organization, team, or as assigned by supervisor.

Your Background & Skills

Background

• 1+ years of work experience; work experience may include internships or part-time job or combination of both.
• Interest or experience in gender equality and social inclusion (GESI) and positive youth development (PYD)
• Interest or experience in youth programming
•  Interest in program monitoring and evaluation
• Experience working with diverse groups and teams toward a shared goal.
• You must have unrestricted authorization to work in the Dominican Republic.

Skills

• Excellent written and oral communication skills
• Strong interpersonal skills and networking ability
• Excellent attention to detail
• Excellent organizational skills and ability to adhere to strict deadlines
• Excellent computer skills; proficiency in the Microsoft Office Suite preferred

Your Daily Tasks

With supervision, provide input to internal/external reports, presentations, and other products. Provide logistics support for all program needs, may include event planning, travel arrangements, scheduling meetings, etc. Contribute to monitoring and evaluation activities including data management and analysis. Support program internal and external communication; tasks may include the management of email inboxes and program contact information, drafting written communications, contributing to program communication tools (newsletters) and social media efforts.

Specific tasks for assigned role include:

• Assist with project start-up activities including establishing systems for tracking progress and processes
• Contribute to program monitoring, evaluation, learning, and reporting efforts
• Oversee data collection and submissions 
• Provide staff and partners with data collection guidance and support as needed
• Responsible for data review and data management
• Coordinate event logistics and make venue and travel bookings
• Travel may be required to support or monitor program activities
• Other duties as assigned

As assigned, draft correspondence with stakeholders. Guidance and/or approval before engaging stakeholders may be required. Writes fluently but may require editing. Contributes effectively to internal meetings.

Specific tasks for assigned role include:

• Represent the program to external partners during phone calls and in-person meetings and events
• Advise program participants and liaise with host organization representatives and volunteers
• Contribute to the program’s communications efforts, including social media, success stories, and program reports

As assigned support the proposal process, by managing specific proposal tasks; tasks may include, research (competitive landscape, desk research), past performance, write assigned sections, contribute to proposal strategy and design as appropriate, observe review meetings, etc. Join leadership, when invited, in donor project meetings to increase awareness and relationship building. Demonstrate a fundamental understanding of the proposal process.

Specific tasks for assigned role include:

• Collaborate with partners on a weekly basis, ensuring understanding and integration of MEL tools holistically
• Contribute to program renewals and competes as requested

With the supervision of project leadership, accurately perform financial administration tasks (check requests, sub-award approval level, PAM, vendor RFP, etc.). Develop a sound understanding of the purpose and reason for each required task consistent with policies.

Specific tasks for assigned role include:

• Assist with financial tracking, procurement, payment processing, and credit card reconciliation

Proactively seek to understand how daily work aligns with project or practice area goals and objectives. Actively seeks advice and guidance from manager and other team members. Collaborate with team members. Demonstrate responsiveness to internal stakeholders. Actively participates in IREX activities and volunteers to participate in planning or execution of some activities (social, community service, etc.) Maintain positive attitude about work.

Specific tasks assigned for role include:

• Contribute to a positive team working environment

Doers: Proactively initiate opportunities to improve work processes that impact daily work and improve operational efficiencies. Accountable for honoring deadlines and proactively work with supervisor to adjust as needed.

Impact Driven: Start with the end in mind and develop an understanding of how your daily work directly impacts the lives who receive IREX services.

Empathetic: Proactively seek feedback from co-workers and supervisor and integrate into your daily work. Share your insights and observations with co-workers and supervisors. Adapt your approach and style to ensure effective collaboration and outcomes.

Forward-lookers: Establish a practice of self-reflection that expands individual awareness. Seek opportunities to integrate personal lessons learnt', experiences of co-workers, and industry research in to your daily work.

Inclusive: Identify and seek to understand the perspective of team members who have a direct impact on your daily work. Understand how work fits together. Respect difference of opinions and ideas and seek to find the best solution for the client.

Learning for Them: Identify 'Learning for Them' opportunities, by attending industry events that have direct program impact.

Learning for Us: Focus on ‘Learning for Them’ and ‘Learning for Me’ opportunities.

Learning for Me: Seeks opportunities to expand job knowledge and skills. Establishes a habit of sharing insights on best practices, approaches, lessons learned, industry trends with colleagues.

IREX will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, and the Americans with Disabilities Act Amendments of 2008.

We conduct background checks on all successful candidates.

This position is eligible for Remote work. 

This position is not eligible for Immigration Sponsorship.

NO PHONE CALLS PLEASE

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.